How to Reduce PowerPoint Presentation File Size

You can reduce PowerPoint Presentation file size more then 50% in PowerPoint. Its a inbuilt feature in all version of Microsoft PowerPoint  like 2003, 2007, 2010 and 2013. Suppose you have to Email ppt file and that is more then 25MB, But Email service provider does not allow to send more then 25MB file attachment. Then you will have to Compress size of your ppt file. Now I am going to tell you, Its very easy to reduce from Microsoft Powerpoint files.

Reduce PowerPoint Presentation File Size

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1. First open your PPT File which you have to reduce size in Microsoft PowerPoint ( in my case Powerpoint 2007).

2. Now Click on Office button and then Click on Save As.

Reduce PowerPoint Presentation File Size


3. Now you will Save As Dailog box prompt, then bottom of the dialog box Click on Tools Drop-Down menu and then Click on Compress Pictures…

Reduce PowerPoint Presentation File Size


Compress PowerPoint File


4. Now a small Compress Pictures dialog box will prompt, then Click on Options…

Reduce PowerPoint Presentation File Size

5. Now on the Compress Settings Dialog box, In the Target output: Section Select option what you will have to do, 

  • Print (220 ppi): Excellent quality on most printers and screens – It will reduce more then 40% file size.
  • Screen (150 ppi): good for web pages and projectors – it will reduce more then 50% file size.
  • E-mail (96 ppi): minimize document size for sharing – It will reduce more then more then 80% file size.

Now Click on OK.

Reduce PowerPoint Presentation File Size



5. Now again Click on Ok on Compress Pictures dialog box. and then Click on Save.

Now you will see that your file size has been reduce by more then 80%. Its great feature in Microsoft PowerPoint through you can reduce file size to email share with each other.


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Rakesh Kumar
Rakesh Kumar is a Network engineer and a Blogger. He is crazy for learn and write about Technology , Tech and Computer Tips and Tricks Blog.

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